GENERAL CONSTITUTION FOR THE WALKING THEATRE COMPANY. (hereinafter referred to as ‘TWTC’)
- Objectives of TWC are:
· To create innovative theatre in the open air
· To unite theatre with walking, the environment and Natural Heritage
· To bring assessable theatre to all Communities
· To promote theatre and performance arts to any outdoor venues
- To raise profile & awareness of the Landscape Heritage & Culture
· To promote culturally significant work
· To encourage tourists to the Rural community thereby supporting existing local business in building and developing destination
· Promote and expand access to theatre and heritage for both the residential community and visitors.
· To providing employment within the rural community
· Raising profile and exploring perceptions of theatre and performance arts
· To be an example of best-practice in social, business and environmental concerns
· To provide equal opportunities for participation by all sections of the community
a) All members are subject to the constitution of TWC
b) No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment or disability.
c) All members will receive a copy of the relevant Code of Conduct, equal opportunities policy and a copy of the Constitution.
3. Suspension, Refusal or Termination of Membership
a) The management committee shall be entitled to refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 2 of this constitution.
b) The member may apply for reinstatement at the next general meeting.
c) The management committee shall inform the member in writing of any decision to terminate their membership.
6. General Meetings
a) Annual General Meeting (AGM)
The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:
Receive and confirm the minutes of the previous AGM.
Presentation of financial accounts for the year.
Presentation of financial situation for the forthcoming year, and the setting of all fees
Presentation of Chairpersons report.
Election of officers to the management committee.
Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the chairperson
Notice for an AGM shall be a minimum of 21 days.
A quorum for an AGM shall be 3 members.
b) Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 33% of the membership.
ii) The Chairperson.
iii) 2/3 majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed.
7. Rules for General Meetings
a) A minimum of twenty one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.
b) The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.
c) Each member shall have one vote.
d) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
e) The quorum shall be three members
f) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.
8. Election Of Officers To The Management Committee
a) The members of the management committee shall be drawn from the membership.
b) Candidates shall be elected by paper ballot at the AGM, and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.
c) Uncontested posts may be filled by nomination(s) and election at the AGM.
d) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM.
9. Members Of The Management Committee
a) The Management Committee shall consist of the following Officers:
Chairperson, Secretary, Treasurer
b) All the above shall be entitled to one vote each at General Meetings,
c) The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time.
10. Rules For The Management Committee
a) The Chairperson shall chair the meeting
b) Fourteen days notice of any meeting of the management committee shall be given by the Secretary
c) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
d) Meetings shall be open to all members
a) The partnership shall have the power, within the terms of the lease and in compliance with statutory requirements, to do anything which will properly further the objectives of the partnership.
a) TWTC is a ‘not for profit’ organisation and recognised as a social enterprise by Scotland Unltd. All activities will operate in accordance with these objectives. Members will determine half-annually the necessary arrangements for maintaining the financial viability of the group. The treasurer will provide a report.
13. Amendments to the Constitution
This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.
The group may be disbanded or dissolved on a majority of members either in writing or at a meeting of the group. Any assets remaining after satisfying the debts and liabilities (e.g. to funders) shall be transferred to such other ‘not for profit’ organisation having similar objectives to the group as the management committee may determine.
It is hereby certified that this document represents a true and most up to date version of the Constitution of The walking Theatre Company